Now on the 19th day of June 2023, the County Commissioners in and for Washita County met in regular session with Chairman Goeringer calling the meeting to order.
Chairman Goeringer asked Kristen Dowell, County Clerk, for roll call. Roll call was answered by Gossen, present; Goeringer, present; Chandler, present.
The Board reviewed the minutes of the previous regular meeting. Motion made by Gossen seconded by Chandler to approve the minutes as presented. Gossen, yes; Goeringer, yes; Chandler, yes.
The Excise Board met jointly with the Commissioners for the discussion of the 2023-2024 Estimate of Needs presented for the following departments: Treasurer, Court Clerk, Sheriff, Assessor, Election Board, District Attorney, County Clerk, Excise/Equalization Board, County Audit, General Government, and Sales Tax. The presented estimates will be provided to the accountant upon the end of the current fiscal year. No action was taken.
The officers and department heads met for the quarterly risk assessment meeting to discuss the estimate of needs, and the information, communication , and monitoring portions of the county wide internal controls checklist. No action was taken.
Motion made by Gossen seconded by Chandler to approve the blanket purchase orders as filed in the County Clerk’s Office. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Chandler seconded by Gossen to approve the payroll for all county employees for the month of June. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the agreement between Brittion, Kuykendall, & Miller and Washita County for the preparation of the Financial Statement for the year ending June 30, 2023 and the 2023-2024 Estimate of Needs. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the lease renewal agreement between the Oklahoma Department of Transportation and Washita County for equipment purchased through the equipment revolving fund. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the insurance verification for the equipment purchased through the equipment revolving fund. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Chandler seconded by Gossen to sign the agreement between the Town of Sentinel and Washita County for the housing of town inmates for July 1, 2023 – June 30, 2024. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the agreement between the City of Cordell and Washita County for the housing of city inmates for July 1, 2023 – June 30, 2024. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the agreement between the City of Cordell and Washita County for the use and duties of the county reserve officers for July 1, 2023 – June 30, 2024. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the agreement between Western Plains Youth & Family Serivces, Inc and Washita County for detention services at the Northwest Oklahoma Regional Juvenile Detention Center for July 1, 2023 – June 30, 2024. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the agreement between Comanche County and Washita County for detention services at the Comanche County Juvenile Detention Center for July 1, 2023 – June 30, 2024. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the Resolution establishing the Self-Insured fund for Workers Compensation insurance through the Association of County Commissioners of Oklahoma. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the renewal rate electing the single payment option for the Workers Compensation insurance for July 1, 2023 – June 30, 2024. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to approve a Transfer of Appropriations in the amount of $84,720.00 from maintenance & operations and capital outlay to personal services within the American Rescue Plan fund. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to approve a Transfer of Appropriations in the amount of $9,677.02 from grant maintenance & operations and grant capital outlay to maintenance & operations and capital outlay within the Drug Court fund. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to award Bid No. 2023-02 opened in the previous meeting for 6-month bids for road and bridge materials as follows:
•Pipe, Used Unspecified Lengths, 1/4” Wall Minimum, the lowest bids received: 12” – Railroad Yard; 14” – Railroad Yard; 16” – Sunbelt; 18” - Railroad Yard; 20” – Railroad Yard; 22” – Railroad Yard; 24” – Sunbelt; 26” – Railroad Yard; 30” – Railroad Yard, 48” – Railroad Yard.
•Pipe, Used Unspecified Lengths, 5/16” Wall Minimum, 20” – Sunbelt, 24” – Railroad Yard, 30”, 36”, and 48” – Railroad Yard.
•Pipe, Used Unspecified Lengths, 1/2” Wall Minimum, the only bid received: 26” and 48” – Sunbelt
•Pipe, Used Unspecified Lengths, 3/8” Wall Minimum, the only bid received: 24” and 36” – Sunbelt
•Pipe, Used Unspecified Lengths, Upset Tubing, the only bid received – Sunbelt
•Corrugated Metal Pipe, Re-Corrugated Straight Ends, the only bid received: Dub Ross Co. (various sizes and lengths, see bid in the County Clerk’s office)
•Used Railroad Tank Car Culverts, the lowest and best bid received: 7/16” Thick, 8’, 9’, 10’ - Railroad Yard; Used Half Tank Car Culvert with Floor and Headwalls 5/16” – Railroad Yard
•Structural Steel up to 12”, the lowest bids received: New Random Lengths – Railroad Yard; New Specified Lengths – Railroad Yard;
•Specialties Steel, the only bids received: Square Tubing, Expanded Metal, and Flat Plate – Railroad Yard
•Guard Rail, the lowest bids received: 12 Ga. 12 ½’ or 25’ Galvanized – Railroad Yard (New), Railroad Yard (Used); Type 1 End Section (Elephant Shoe) – Railroad Yard (New & Used); 10 Ga. Special End Shoe (Michigan Shoe) – Railroad Yard (New)
•Cutte Bits, the lowest bid received: Wear Parts & Equipment
•Interlocking Sheeting, the lowest bids received: 10 Ga. – Sunbelt, 12 Ga. – Railroad, 10 Ga. – Sunbelt (Black)
•Grader Blades, the lowest and best bid received: Warren Cat.
•Corrugated Polypropylene Pipe, the lowest bid received: 12” pipe and coupler, 15” pipe and coupler, 18” pipe and coupler, 24” pipe and coupler, 30” pipe and coupler, 36” pipe and coupler, 42” pipe and coupler, 48” pipe and coupler, 60” pipe and coupler – Railroad Yard
•Pipe Piling, the lowest bids received: 9 5/8” - .472 or more – Railroad Yard (New)
•Stay-in-place Forming: Painted – Sunbelt
•Rebar, the lowest bids received: 1/2” and 5/8” – Sunbelt
•Limestone and Granite: 3/8” #2 cover – Western Aggregates, 5/8” #3 cover – Dolese & Western Aggregates (same price), 3/4” #1 cover – Dolese, 3/4” crusher run – Dolese, 1 1/2” crusher run – WesternAggregates (District 1), Dolese (District 2 & District 3), 3” crusher run – Dolese, #4 screenings – Western Aggregates, 4” surge – Dolese, 8” primary surge – Dolese, 8” gabion stone, shot down rock, all sizes of rip rap – Dolese (rip rap from Western Aggregates is not uniform in size): bids awarded by District and proximity to plant.
•Asphalt: the lowest and best bid; Hot Lay – Cornell Construction; Cold Lay – Overland Manufacturing & Materials; Bags – Crafco
•Road Oil, the lowest bid received: CRS-2, CRS-2+, CRS-2S, CHFRS-2P, CQS1F – Ergon (Picked up & Delivered); MC3000 – Coastal Energy (Picked up & Delivered).
•Fog Seal – Ergon (delivered)
•SSI Tack Oil – Coastal Energy
•SoilPak-250 – Soil Chem
•Tires, State Contract SW024 manufacturers and the lowest bid received: Direct Discount Tire and T.W. Tire (various type and sizes, see bids in the County Clerk’s Office)
•Recap Tires: the only bid received – T & W Tire (various type and sizes, see bids in the County Clerk’s Office)
•Herbicide, the only bid received – Red River Specialties (products include Roundup, Garlon 4, Tordon K, Weedmaster, ,Surfactant 80, and others; see bids in the County Clerk’s Office) Gossen, yes; Goeringer, yes; Chandler, yes. Bids have been awarded to the lowest and best bidders based on the district’s proximity to the bidder. All bids for all products are available for review in the County Clerk’s Office.
Motion made by Gossen seconded by Chandler to approve the following claims for payment: 2022-2023: Assr Rev Fee 19, Office Depot, 303.02, Office Supplies; Drug Court 144, AT&T Mobility, 155.12, Phone & Internet Service 145, Stephanie Brooke Gatlin, 34.41, Supplies; EMPG 50, Holiday Inn Express & Suites, 98.00, Travel 51, Fletcher s Auto, 73.57, Vehicle Maintenance 52, Assn. Of Co. Comm. Of Okla., 35.00, Registration Fee; Extension-ST 105, TouchTone Communications, 29.22, Long Distance Service; General 1057, Oklahoma Natural Gas, 373.08, Gas Service 1058, Office Depot, 644.75, Office Supplies 1059, Oklahoma Turnpike Authority, 1.20, Travel 1060, Alliance Business Services, 1203.18, Phone Service 1061, Oklahoma Natural Gas, 312.62, Gas Service 1062, Oklahoma Correctional Industries, 5545.00, Chairs 1063, Standley Systems, 15.00, Contract Services; General Gov’t-ST 3, Oklahoma Natural Gas, 146.45, Gas Service; Highway 1293, Windstream, 157.21, Phone Service 1294, Mikes Auto & Pickup Repair Inc, 683.11, Repairs & Parts 1295, CED Circuit 7, 46.00, Sign 1296, Professional Compliance Services LLC, 334.00, Drug Screen 1297, Cordell Service Center, 135.00, Repairs & Parts 1298, Overland Materials & Manufacturing Inc., 2034.75, Asphalt 1299, Welch State Bank, 2689.58, Lease Pmts. 1300, Oklahoma Natural Gas, 85.98, Gas Service 1301, Public Service Company Of Oklahoma, 158.73, Utilities 1302, Fastenal Company, 321.52, Safety Supplies 1303, Direct Discount Tires, 842.00, Tires 1304, Western Producers Cooperative, 8593.73, Fuel 1305, Windstream, 221.72, Phone & Internet Service 1306, Chandler, Greg S., 132.31, Travel 1307, Dub Ross Co., 301.72, Tinhorns 1308, Oklahoma Natural Gas, 156.51, Gas Service 1309, Grand Economy Maintenance, 126.14, Supplies 1310, Rother Brothers Inc, 149.36, Supplies 1311, C. L. Boyd Inc., 261.80, Parts; ML Fee 39, Dowell, Kristen Michele, 204.22, Travel; SH Commissary 70, Grainger Industrial Supply, 51.38, Parts & Supplies; SH Svc Fee 262, Great Plains Kubota, 1572.63, Parts & Equipment 263, Days Pest Control Inc., 225.00, Pest Control 264, Oklahoma Turnpike Authority, 25.40, Travel 265, Great Plains Kubota, 69.33, Parts & Equipment 266, Cannon Auto Supply Inc., 10.99, Oil 267, Davison Fuels Company LLC, 182.93, Fuel 268, Reeve, Roger Lee, 359.81, Travel 269, Cordell Service Center, 162.00, Vehicle Maintenance 270, U. S. Post Office, 120.00, Stamps Motion made by Chandler seconded by Gossen to adjourn. Gossen, yes; Goeringer, yes; Chandler, yes.
LEO GOERINGER, CHAIRMAN BART GOSSEN, VICE-CHAIRMAN GREG CHANDLER, MEMBER KRISTEN DOWELL, COUNTY CLERK Notice posted 06/16/23