Now on the 10th day of June 2024, the County Commissioners in and for Washita County met in regular session with Chairman Goeringer calling the meeting to order.
Chairman Goeringer asked Kristen Dowell, County Clerk, for roll call. Roll call was answered by Gossen, present; Goeringer, present; Chandler, present.
The Board reviewed the minutes of the previous regular meeting. Motion made by Gossen seconded by Chandler to approve the minutes as presented. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to approve the blanket purchase orders as filed in the County Clerk’s Office. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the report of fees collected in the month of May for the following offices: Assessor, Election Board, County Commissioners, Treasurer, Court Clerk, and County Clerk. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to approve the allocation of alcoholic beverage tax collections for the month of May to be distributed to the cities and towns within Washita County as follows: Bessie - $416.46, Burns Flat - $4,457.50, Canute - $1,130.39, Colony - $256.29, Cordell - $6,349.88, Corn - $1,354.64, Dill City - $961.06, Foss - $231.11, Rocky - $292.90, and Sentinel - $1,745.93. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to approve the allocation of motor vehicle tax collections for the month of May to be distributed to the cities and towns within Washita County as follows: Bessie - $147.71, Burns Flat - $1,556.31, Canute - $392.55, Colony - $88.14, Cordell - $2,218.98, Corn - $476.61, Dill City - $334.60, Foss - $80.79, Rocky $102.83, and Sentinel - $609.63. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the Cash Fund Estimate of Needs and Request for Appropriations received by the County in May for the following funds: Highway - $397,809.74, CBRI - $38,497.23, 911 Phone Fees - $5,036.66, Assessor Fees $202.00, County Clerk Lien Fee - $717.15, County Clerk Records Mgmt & Preservation Fees - $3,330.00, Resale Property - $13,653.62, Sheriff Commissary - $3,340.30, Sheriff Service Fee - $21,824.63, Treasurer Mortgage Certification Fees - $210.00, Law Library - $551.32, Drug Court Trust & Agency - $6,535.60, and Court Clerk Records Management & Preservation - $535.24. Gossen, yes; Goeringer, yes; Chandler, yes.
The Board was notified of a change Kristen Dowell, County Clerk, provided an update on the budget report as of March 31, 2024 reporting the general fund collections compared to the general fund budget for FY24. No action was taken.
The Board discussed the general fund collections compared to the general fund budget as of May 31, 2024. No action was taken.
The Board reviewed the Estimate of Needs amount submitted by each office for fiscal year 2024-2025. A meeting with all offices and the Excise Board will be held on June 28, 2024 to discuss the details of the submissions. No action was taken.
Motion made by Gossen seconded by Chandler to award Bid No. 2024-03 opened in the previous meeting for 6-month bids for road and bridge materials asfollows:
•Pipe, Used Unspecified Lengths, 1/4” Wall Minimum, the lowest bids received: 12” – Railroad Yard; 14” - Railroad Yard, 16” – Railroad Yard; 18” - Sunbelt; 20” – Sunbelt; 22” – Railroad Yard, 24” – Railroad Yard; 26” - Railroad Yard, 30” - Railroad Yard, 36” - Railroad Yard, 42” - Sunbelt; 48” – Sunbelt.
•Pipe, Used Unspecified Lengths, 5/16” Wall Minimum, 20” – Sunbelt, 24” – Sunbelt, 30” – Sunbelt, 48” - Sunbelt
•Pipe, Used Unspecified Lengths, 1/2” Wall Minimum, the only bid received: 48” – Sunbelt
•Pipe, Used Unspecified Lengths, 3/8” Wall Minimum, the only bid received: 12”, 20”, 24”, 36”, 48” – Sunbelt
•Corrugated Metal Pipe, Re-Corrugated Straight Ends, the only bid received: Dub Ross Co. (various sizes and lengths, see bid in the County Clerk’s office)
•Structural Steel: New Random Lengths, new specified lengths, used random lengths, and used specified lengths - Sunbelt
•Specialties Steel – Square Tubing & Flat Plate: RailroadYard
•Guard Rail: Sunbelt (new), RailroadYard (used)
•Guard Rail Ends – Type 1 & Special End: RailroadYard (new)
•Interlocking Sheeting: 10 Ga., 10 Ga. (Black) – Sunbelt; 12 ga– Railroad Yard
•Grader Blades, the lowest bid received: 5/8 x 6” with 5/8 holes – Valk Manufacturing, 5/8 x 8” with 5/8 holes – Valk Manufacturing, 5/8 x 8” x 84” MT Hardened – Valk Manufacturing; 5/8 x 8” with 3/4 holes – C.L. Boyd
•Corrugated Polypropylene Pipe, the lowest bid received: 12” pipe and coupler, 15” pipe and coupler, 18” pipe and coupler, 24” pipe and coupler, 30” pipe and coupler, 36” pipe and coupler, 42” pipe and coupler, 48” pipe and coupler, 60” pipe and coupler – RailroadYard
•Metal Deck Form: Painted 22 ga. – RailroadYard
•Pipe Piling: 9 5/8” - .472 or more – RailroadYard (new)
•Rebar: 1/2” and 5/8” – Sunbelt
•Upset Tubing: 2 7/8” x 20’– Railroad Yard
•Limestone: 3/8” #2 cover – Western Aggregates, 5/8” #3 cover – Western Aggregates & Dolese (awarded to both based on the location of the plant in proximity to the project location), 3/4” #1 cover – Dolese, 3/4” crusher run – Dolese & Western Aggregates (awarded to both based on the location of the plant in proximity to the project location), 1 1/2” crusher run – Western Aggregates & Dolese (awarded to both based on the location of the plant in proximity to the project location), 3” crusher run – Western Aggregates, #4 screenings – Western Aggregates, 4” surge – Dolese, 8” primary surge – Dolese, 8” gabion stone – Western Aggregates, shot down rock - Dolese, all sizes of rip rap – Dolese (rip rap from Western Aggregates is not uniform in size); bids awarded by lowest and best bid by proximity and location of each district and/or project.
•Granite: 3/4 crusher – Dolese (Roosevelt)
•Asphalt: the lowest and best bid; Hot Lay – Cornell Construction (picked up), Overland (delivered); Cold Lay – Overland Manufacturing & Materials & Cornell Construction due to limited availability from Overland.
•Road Oil, the lowest bid received: CRS-2, CRS-2+, CRS-2S, CHFRS-2P, CQS-1F – Ergon (picked up), Coastal Corp (delivered); MC3000 – Coastal Energy (picked up & delivered)
•Fog Seal – Ergon (picked up), Wright Asphalt (delivered)
•SSI Tack Oil – Ergon (picked up); Coastal Energy (delivered)
•SoilPak-250 – Soil Chem
•Concrete: the only bid received – Dolese Bros.
•Tires, State Contract SW024 manufacturers and the lowest bid received: Direct Discount Tire and T & W Tire. (various type and sizes, see bids in the County Clerk’s Office)
•Herbicide: Red River Specialties (Roundup, Bidding Ranger Pro, Milestone, Garlon 4, Tordon K, Weedmaster, ,Surfactant 80, Grazon, Banvel, Drift Control Velocity, Cimarron Plus, Element 3A and Element 4); Heritage PPG (Landmaster, Milestone, Droplex, Gopher Bait, Ammonium Sulfate, and Plotter).
Gossen, yes; Goeringer, yes; Chandler, yes. Bids have been awarded to the lowest and best bidders based on the district’s proximity to the bidder. All bids for all products are available for review in the County Clerk’s Office.
Motion made by Gossen seconded by Chandler to approve the purchase order claims for payment as follows: 2023-2024: General 1277, AT&T, 125.20, Internet Service 1278, U. S. Post Office, 84.00, Annual Box Rental 1279, Days Pest Control Inc., 270.00, Pest Control 1280, Comanche County Juvenile Detention Center, 1840.00, Juvenile Detention Service; Highway 1341, Weldon Parts Inc., 277.79, Parts 1342, CK Energy, 305.52, Utilities 1343, Washita Co. Rural Water, 26.00, Utilities 1344, Dollar General Regions 410526, 42.50, Supplies 1345, Town of Dill City, 84.50, Utilities 1346, Western Producers Cooperative, 12193.64, Supplies 1347, Dolese Bros. Co., 18100.14, Rock 1348, Dolese Bros. Co., 14848.46, Rock 1349, Evco Service Co., Inc, 550.00, Repair Service 1350, Western Equipment, 342.84, Parts 1351, Rother Brothers Inc, 684.07, Supplies 1352, Overland Materials & Manufacturing Inc., 841.53, Asphalt 1353, Silva, Ramon H., 118.56, Reimbursement 1354, Bookout, Mark L., 58.76, Reimbursement; Resale 66, OSU CTP, 105.00, Registration Fees 67, Batt, Kimberly K., 246.62, Travel 68, Culligan Of Clinton, 26.56, Bottled Water; SH Svc Fee 328, US Fleet Tracking, 369.40, Travel 329, Reeve, Roger Lee, 134.00, Travel 330, Jons Plumbing, 125.00, Maintenance 331, Jons Plumbing, 450.00, Maintenance; Extension-ST 111, Oklahoma State University, 106.50, Service 112, United Supermarkets, 197.22, Supplies 113, Standley Systems, 812.06, Contract Services 114, AT&T, 72.69, Internet Service 115, Culligan Of Clinton, 26.60, Bottled Water 116, Quill Corporation, 406.54, Supplies; Rural Fire-ST 63, Municipal Emergency Services, Inc, 3762.99, Equipment 64, T & W Tire, 915.84, Tires 65, Kilhoffer Propane Inc, 369.46, Propane 66, X Stream Services, 89.20, Internet Service 67, Yow Auto Supply, 65.69, Parts; SR Cit-ST 70, Town Of Rocky, 88.00, Utilities 71, Public Service Company Of Oklahoma, 380.86, Utilities 72, CK Energy, 80.35, Utilities 73, Washita Co. Rural Water, 52.00, Utilities; EMPG 49, AT&T Mobility, 152.20, Internet Service Motion made by Gossen seconded by Chandler to adjourn. Gossen, yes; Goeringer, yes; Chandler, yes.
LEO GOERINGER, CHAIRMAN, BART GOSSEN, VICE-CHAIRMAN GREG CHANDLER, MEMBER ,KRISTEN DOWELL, COUNTYCLERK Notice posted 05/31/2024