Now on the 18th day of December 2023, the County Commissioners in and for Washita County met in regular session with Chairman Goeringer calling the meeting to order.
Chairman Goeringer asked Kristen Dowell, County Clerk, for roll call. Roll call was answered by Gossen, present; Goeringer, present; Chandler, present.
The Board reviewed the minutes of the previous regular meeting. Motion made by Gossen seconded by Chandler to approve the minutes as presented. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to approve the payroll for all county employees for the month of February. Gossen, yes; Goeringer, yes; Chandler yes.
Motion made by Gossen seconded by Chandler to approve a transfer of appropriations transferring $8,500.00 from personal services to capital outlay for the County Clerk’s office within the general fund.
Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Goeringer seconded by Gossen to approve a Transfer of Funds in the amount of $54,941.80 from the REAP fund to the Highway fund for a partial repayment of the interfund loan transfer made to fund the REAP grant received by the Cloud Chief Fire Department. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to sign the Circuit Engineering District (CED) auction policies for the equipment auctions being held in 2024. Gossen, yes; Goeringer, yes; Chandler, yes.
Motion made by Gossen seconded by Chandler to award Bid No. 202306 opened in the previous meeting for 6-month bids for road and bridge materials as follows: Pipe, Used Unspecified Lengths, 1/4” Wall Minimum, the lowest bids received: 12” – Sunbelt; 16” – Sunbelt; 18” - Sunbelt; 24” – Sunbelt; 42” -Sunbelt; 48” – Sunbelt.
Pipe, Used Unspecified Lengths, 5/16” Wall Minimum, 20” – Sunbelt, 30” - Sunbelt Pipe, Used Unspecified Lengths, 1/2” Wall Minimum, the only bid received: 48” – Sunbelt Pipe, Used Unspecified Lengths, 3/8” Wall Minimum, the only bid received: 24” and 36” – Sunbelt Pipe, Used Unspecified Lengths, Upset Tubing, the only bid received –Sunbelt Corrugated Metal Pipe, Re-Corrugated Straight Ends, the only bid received: Dub Ross Co. (various sizes and lengths, see bid in the County Clerk’s office) Structural Steel up to 12”, the only bid received: New Random Lengths, new specified lengths, used random lengths, and used specified lengths -Sunbelt Specialties Steel, the only bid received: Sunbelt Guard Rail and guard rail ends, the only bid received: Sunbelt Cutte Bits, the lowest bid received: Wear Parts & Equipment Interlocking Sheeting, the only bid received: 10 Ga., 10 Ga. (Black) Sunbelt Grader Blades, the lowest bid received: 5/8 x 6” with 5/8 holes, 5/8 x 8”with 5/8 holes, 5/8 x 8” x 84” MT Hardened – Dub Ross; 5/8 x 8” with 3/4holes – C.L. Boyd Corrugated Polypropylene Pipe, the lowest bid received: 12” pipe and coupler, 15” pipe and coupler, 18” pipe and coupler, 24” pipe and coupler, 30” pipe and coupler, 36” pipe and coupler, 42” pipe and coupler, 48” pipe and coupler, 60” pipe and coupler – Dub Ross Metal Deck Form, the only bid received: Painted 22 ga. - Sunbelt Pipe Piling, the lowest bid received: 9 5/8” - .472 or more – Sunbelt (Used) Rebar, the lowest bid received: 1/2” and 5/8” – Sunbelt Limestone: 3/8” #2 cover – Dolese, 5/8” #3 cover – Western Aggregates & Dolese (awarded to both based on the location of the plant in proximity to the project location), 3/4” #1 cover – Dolese, 3/4” crusher run – Dolese &; Western Aggregates (awarded to both based on the location of the plant in proximity to the project location), 1 1/2” crusher run – Western Aggregates & Dolese (awarded to both based on the location of the plant in proximity to the project location), 3” crusher run – Western Aggregates, #4 screenings – Western Aggregates, 4” surge – Dolese, 8” primary surge – Dolese, 8” gabion stone – Western Aggregates, shot down rock Dolese, all sizes of rip rap – Dolese (rip rap from Western Aggregates is not uniform in size); bids awarded by lowest and best bid by proximity and location of each district and/or project.
Granite: 3/4 crusher - Dolese Asphalt: the lowest and best bid; Hot Lay – Cornell Construction; Cold Lay – Overland Manufacturing &; Materials Road Oil, the lowest bid received: CRS-2, CRS-2+, CRS-2S, CHFRS2P, CQS-1F – Ergon (picked up & delivered); MC3000 – Coastal Energy (picked & delivered); Organic – Rafter J Bar Consulting Fog Seal – Ergon (picked up & delivered) SSI Tack Oil – Ergon (picked up); Coastal Energy (delivered) SoilPak-250 – Soil Chem Concrete: the only bid received – Dolese Bros. Tires, State Contract SW024 manufacturers and the lowest bid received: Direct Discount Tire(various type and sizes, see bids in the County Clerk’s Office) Herbicide, the only bid received – Red River Specialties (products include Roundup, Garlon 4, Tordon K, Weedmaster, ,Surfactant 80, and others; see bids in the County Clerk’s Office) Gossen, yes; Goeringer, yes; Chandler, yes. Bids have been awarded to the lowest and best bidders based on the district’s proximity to the bidder. All bids for all products are available for review in the County Clerk’s Office.
Motion made by Gossen seconded by Chandler to award Bid No. 202307 opened in the previous meeting for election ballots for 2024 to Midwest Printing, the lowest and best bid received. Gossen, yes; Goeringer, yes; Chandler, yes. Bids are available for review in the County Clerk’s Office.
The quarterly officer’s risk assessment meeting was held. Topic included control environment, risk assessment, information, and communication, and monitoring with focus being on the personnel handbook and drug &alcohol testing policy.
Motion made by Gossen seconded by Chandler to approve the following claims for payment: 2023-2024: General 652, Blue Sky Bank, 103.00, Safety Awards 653, Oklahoma Natural Gas, 576.60, Gas Service 654, Alliance Business Services, 1220.93, Phone Service 655, Oklahoma Natural Gas, 401.34, Gas Service 656, OSU CTP, 80.00, Registration Fees 657, Alliance Business Services, 1227.84, Phone Service 658, Culligan Of Clinton, 23.00, Supplies 659, Oklahoma Turnpike Authority, 0.70, Travel 660, Davison Fuels Company LLC, 101.64, Fuel 661, Office Depot, 114.40, Supplies 662, Midwest Printing Inc., 405.10, Supplies 663, Culligan Of Clinton, 17.80, Bottled Water 664, Barnette, Jennifer Jo, 22.93, Travel 665, Farmers Coop Bessie, 170.90, Tires 666, Office Depot, 64.99, Equipment 667, Office Depot, 1435.18, Equipment; Highway 657, Equity Exchange, 282.01, Fuel 658, Kirby-Smith Machinery Inc., 57.08, Supplies 659, Welch State Bank, 2689.58, Lease Pmts. 660, Windstream, 142.26, Phone Service 661, G. W. Van Keppel Co. Inc., 966.66, Parts 662, Windstream, 234.26, Phone Service 663, Oklahoma Natural Gas, 98.33, Gas Service 664, Public Service Company Of Oklahoma, 147.30, Utilities 665, Goeringer, Leo Keith, 129.69, Travel 666, Hampel Oil, 4416.43, Oil 667, Cannon Auto Supply Inc., 838.12, Parts 668, Oklahoma Natural Gas, 340.95, Gas Service; CBRI 12, Overland Materials & Manufacturing Inc., 318.32, Asphalt; Assr Rev Fee 5, Culligan Of Clinton, 41.20, Bottled Water; SH Commissary 27, Gatlins Garage LLC, 134.69, Maintenance; SH Svc Fee 137, Gatlins Garage LLC, 1543.94, Service 138, Reeve, Roger Lee, 131.00, Travel 139, United Supermarkets, 23.94, Supplies 140, Cordell Service Center, 415.94, Repair Service 141, Oklahoma Turnpike Authority, 1.20, Travel 142, Melton Janitor Supply, 543.88, Janitorial Supplies 143, J & G Two Way, 228.20, Supplies 144, Days Pest Control Inc., 225.00, Pest Control 145, Battery Junction, 105.64, Supplies 146, Brittain & Associates Inc, 120.00, Notary Bond; Extension-ST 50, Oklahoma State University, 195.00, Supplies 51, Standley Systems, 581.33, Contract Services 52, United Supermarkets, 192.34, Supplies 53, AT&T, 72.59, Internet Service 54, Touch-Tone Communications, 31.37, Long Distance Service; General Gov't-ST 5, Oklahoma Natural Gas, 223.25, Gas Service; EMPG 23, Davison Fuels Company LLC, 54.84, Fuel 24, Trent Jr, Kenneth Carol, 1426.97, Travel 25, Office Depot, 69.99, Supplies Motion made by Gossen seconded by Chandler to adjourn. Gossen, yes; Goeringer, yes; Chandler, yes.
LEO GOERINGER, CHAIRMAN BART GOSSEN, VICE-CHAIRMAN GREG CHANDLER, MEMBER KRISTEN DOWELL, COUNTY CLERK Notice posted 12/29/2023